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Technical Writing

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Apr. 4th, 2006 | 01:54 pm
location: NBCC Saint John
posted by: null_variable in cptnotes

Helpuful Hints for Presentations

TOOTSIFELT – the object of this speech is for each listener to...(your purpose statement)

“Tell them what you’re going to tell them; tell them; then, tell them what you told them.”

Always catch the attention of your audience with a “zinger” statement at the beginning of your presentation. You can use a “starting” statement, a narration or anecdote, a question, a quotation, etc.

You never get a second chance to make a first impression.

Be VERY careful with humour – you might inadvertently turn your audience against you.

The end of your presentation should be as strong as the opener. You could do one or more of the following:
-restate your main point
-refer to your opener to create a frame for your presentation
-end with a vivid, positive picture
-tell the audience exactly what to do to solve the problem you’ve discussed

Write your speech – then “cut, cut, cut.”

Practice your speech in front of someone or a mirror.

You are the expert: research, write, cut and – practice, practice, practice.

Strictly adhere to time limits.

Focus on your audience, not your slides or notes. You will lose the audience if you don’t make eye contact with them.

Use note cards, an outline or presenters notes from the Power Point.

The smallest font on your Power Point presentation should be 28 – it’s better to insert a new slide rather than have too small a font.

Make sure your background and font make a good combination for readability. The darker the background, the light the font colour.

Plan and incorporate visuals and other devices to involve your audience.

Visuals should highlight your main points, not give every detail.

Keep it simple.

Replace text with illustration - charts, graphs, tables, clipart, etc, whenever possible.

Anticipate questions from the audience. Be honest. Rephrase biased or hostile questions.

At the end of the question period take a minute to summarize your main point again.

Group presentations: Follow all of the above hints but make sure you
-plan transitions
-strictly enforce time limits
-coordinate your visuals so that the presentation seems a coherent whole
-choreograph the presentation – plan transitions, take turns managing the visual support-practice together

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